General Services Agency

The highlight of GEMAP assistance at the GSA was the completion of a detailed national inventory of the government’s fixed assets, most notably vehicles and generators. The analysis of fuel usage based on this inventory resulted in potential savings of over $9.3 million in the FY 2008-09 National Budget and $6.5 million in the FY 2009-10 National Budget. A proposal for the implementation GOL-owned fuel stations was submitted to the Office of the President, identifying an additional $12 million in savings if implemented.

Using this inventory as basis, GSA started building an automated fixed asset management and tracking system. The system will record and track the purchase and use of all government owned assets in the country, enabling property recovery and valuation, and reduced theft.

GEMAP, with the GSA, finalized the construction of a state-of-the-art ICT Training Center for the GSA, which is now providing continuous training in IT skills. With GEMAP assistance, the Public Building Maintenance Department undertook the renovation of two significant government buildings: the Cadastre Building at the Ministry of Lands, Mines, and Energy premises, and customs border posts in Ganta. The renovation of Ganta border posts was a collaborative effort between USAID GEMAP and the USAID-funded Liberia Community Infrastructure Program (LCIP). The GSA team will work together with private sector contractors, a capacity building initiative to enable the GSA Public Building Maintenance Department to fulfill its mandate more professionally.

Achievements and Impact

  • Produced and analyzed Government of Liberia (GOL) fleet and fuel usage data, resulting in immediate savings of over $8 million in the FY 2008-09 National Budget. Based on instructions from the President, USAID GEMAP assisted the GSA to develop a proposal to abandon the use of the coupon system for the purchase of vehicle and generator fuel and to implement GOL-owned fuel stations.

  • Provided vocational employment for youth in the regular maintenance of GOL buildings, mobile equipment, and vehicles.

  • Collected and evaluated GOL fixed asset data to facilitate proper planning in GOL institutions and the preparation of the National Budget.

  • Completed a comprehensive GOL fixed asset management database on all vehicles and generators, an important step in enhancing accountability and improving the forecasting of repair and maintenance costs within GOL institutions.

  • Obtained GOL funds to procure additional computerized fixed asset management modules and critical IT hardware, which will enable the General Audit Commission to conduct an annual inventory of fixed assets, as required by law.

  • Developed partnerships with the private sector, engaging —Best Practice Liberian-based garages to train GSA automotive mechanics.

  • Two major public building renovation projects, the GSA IT Center and the MLME Cadastre Building, were completed by the GSA Public Building Maintenance Department on time, on budget, and in accordance with internationally accepted construction standards.

Please see the relevant reports and documents in the Library for more information on GEMAP assistance activities at the General Services Agency.